Sri Lanka quotation format:
essential fields &
legal structures.
Everything you need to know about preparing professional business quotation templates in Sri Lanka. Whether you are an MEP subcontractor, solar installer, tech agency, or technician, ensure your proposals look credible, protect cash flow, and conform to local tax rules.
Standard quotation format checklist
The 4 mandatory pillars of a professional Sri Lankan business quote, organized for clarity and legal enforceability.
Header & Business Identity
High-resolution company logo, registered trade name, Business Registration Number (BRN), applicable 9-digit TIN for the prescribed tax-invoice format, active phone, email, and registered office address.
Client & Site Reference
Recipient procurement contact person, legal entity title, physical installation or delivery address, unique sequential reference code (e.g. QT-2026-0042), and precise issue date.
Itemized BOQ / Pricing Table
Detailed breakdown of hardware and skilled labour, technical specifications, item quantities, recognized domestic metric units (sq.ft, meter, day, pcs, lot), and transparent LKR unit prices.
Statutory Taxes & Settlement
Base scope subtotal, trade discount, statutory 18% VAT, 2.5% SSCL, advance mobilization deposit required, balance due, and domestic bank clearing coordinates (Commercial Bank, Sampath, HNB, BOC).
Core Sri Lankan quotation architectures
Depending on your industry and client arrangement, adopt one of these three standard commercial structures to ensure clear billing and legal enforceability.
Contracting & Labour Quotation
Best for MEP contractors, technicians, maintenance teams, and consulting. Clearly itemizes labour rates, travel fees, consumables, and mobilization advances.
Equipment & Materials BOQ
Ideal for hardware distributors, CCTV, solar, and equipment supply. Includes part numbers, brand names, unit prices in LKR, and explicit manufacturer warranty duration.
Staged Progress Billing Quote
Essential for IT agencies, construction, and creative studios. Formats work into distinct deliverables with payment stages: 50% mobilization, 40% delivery, and 10% retention.
Sinhala quotation format & field guide (සිංහල මිල ගණන් පත්‍රිකා ආකෘතිය)
ශ්‍රී ලංකාවේ ව්යාපාර, කොන්ත්‍රාත්කරුවන් සහ සේවා සපයන්නන් සඳහා ප්‍රමිතිගත සිංහල මිල ගණන් පත්‍රිකා ආකෘතිය (Sinhala Quotation Format). Essential bilingual terminology for local client proposals.
Business Particulars in Sinhala
මිල ගණන් පත්‍රිකාවේ ඉහළින්ම ආයතනික තොරතුරු පැහැදිලිව සඳහන් විය යුතුය:
Client & Date Specifications
මිල ගණන් පත්‍රිකාව නිකුත් කරනු ලබන පාර්ශ්වය සහ වලංගුභාවය:
Sinhala BOQ / Line Items Format
සේවා හෝ භාණ්ඩ වෙන වෙනම පැහැදිලිව පෙන්වන ප්‍රමිතිගත වගු ආකෘතිය:
Payment Settlement & Terms
මුදල් අයකරගැනීම සහ ආරක්‍ෂිත පියවීම් කොන්දේසි:
Frequently asked questions
Everything Sri Lankan contractors, freelancers, and businesses need to know about quotation formats and standards.
What is the standard quotation format in Sri Lanka?
A standard Sri Lankan quotation contains 4 core sections: business identity with BRN and contact info, customer and project details with validity date, itemized BOQ pricing in LKR with quantities and domestic units, and payment terms including advance deposit, bank details, and optional 18% VAT.
How do I write a quotation in Sinhala (සිංහල මිල ගණන් පත්රිකාවක් සාදන්නේ කෙසේද)?
A Sinhala quotation includes header details (ව්යාපාර විස්තර), customer information (සේවාදායකයාගේ විස්තර), itemized description table (විස්තරය, ප්රමාණය, ඒකක මිල, මුළු එකතුව), validity period (වලංගු කාලය), and advance payment terms (අත්තිකාරම් මුදල සහ බැංකු විස්තර). QuoteMaker generates PDF quotations in Sinhala or bilingually.
What payment terms should be included in a Sri Lankan quotation?
Most Sri Lankan contractors and service providers specify a 30% to 50% mobilization advance, milestone progress payments, and final balance settlement upon handover, accompanied by domestic bank account coordinates (Commercial Bank, Sampath, HNB, BOC).
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